Project Management Update

Admation Blog

Must have Features of Approval Workflow Software

Posted by Jodie Byass on Mar 20, 2015

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This is the final article in our Approval Workflow Solution Series so before you get started on today's article, I can recommend reading the following past blogs: Understanding Approval Workflow Solutions and  The Benefits of an Approval Workflow Solution

Today we focus on the features of Admation's Approval Workflow Software, by providing you a list of must have features  as well as a number of nice to have features.  


Ulitmately, the needs of your organisation will determine the importance of these features to you. 

Approval Lists:
  • Allow you to track approvals. 
  • Allow you to see immediately where your approvals are at merely by viewing your approval list, which has designated icons for approved and non-approved items. 
  • Provide fixed approval paths to ensure that the required stakeholders always approve the content prior to it going to market. 
  • Have approval tiers so that approvals goes through the right channels first, without having to manually manage. 
 Project Overview:
  • Allows you to ascertain where the overall project is at. If a green bar is visible, this means the project is approved and you simply need to click on the project and then the ‘finalise’ button to make it public and who has access to it.
 Request Notifications:
  • Notifications are sent to any stakeholders requested to provide feedback. The recipient will be directed to the approvals screen where the deliverable will be displayed. They can provide feedback here or send it on to another stakeholder for feedback if required.
 Forward for feedback:
  • Select any deliverable and forward it on to selected team members or stakeholders for feedback. You can also set deadlines for feedback, attach files and add comments.
Compare versions:
  • Compare artwork versions side by side so that you can view them together on one screen. As a default, the previous and current versions are placed side by side for comparison. To view an earlier version, simply click on the revision number above the artwork and select the version you require.
  • You can view a summary of all the changes that have been made on a previous version in the text box on the right hand side of the page.
Proof Online / Mark up Changes:
  • Proof online or mark up changes onscreen on any type of media file (print, video, flash and websites). Simply click on the artwork and drag to draw a box that outlines the area you want to make changes to. A text box will appear where you can add comments. Simply click ‘OK’ when you’re done.
Automated reminders:
  • Automated reminders will be sent out to alert team members and stakeholders that feedback and approval is due.
Email delays:
  • To prevent you from being overwhelmed with more emails, notifications are sent in batches, so you won’t receive 5 emails but 5 notifications in one email. Priority notifications will always be sent immediately. You can choose to have email delays set to anywhere between 5 minutes to 24 hours.
Reserve button:
  • Often used by legal departments, a team member can reserve a job for review so that everyone else in the team knows this job will be attended to, which means no doubling up.
  • You can measure the activity and effectiveness of each project with integrated reporting tools.
Secure marketing asset management:
  • Storage for final marketing assets so that they can be readily accessed by any approved users.
  • Makes it easy to find marketing assets even months after a campaign has finished.
Remote access:
  • You can access your marketing approval workflow solution in the office or remotely so that you can keep track of your project at any time.
This is by no means a complete list of features of admation, however, it does give you a good idea of some of the features you will find in our approval workflow software.  If you would like to learn more check out our In-depth Guide on Marketing Approval Workflow
If you excited by some of these features, and would like to learn more about admation, and how its key features are integrated, then I recommend watching our Webinar On Demand now.  Register Now!!
Admation Webinar OnDemand

Topics: Approval Workflow Software, Online Proofing, Marketing Approval Process